Bringing Smarter Key Management to Facilities

Keys. We still can’t live without them yet staying in control of them is time consuming and frustrating for facilities and building managers the world over. Having solved this problem for hundreds of letting agents and property managers, Keyzapp is now bringing its knowledge and tools to the facilities sector.

 

Founded in 2014, Keyzapp takes advantage of the low-cost contactless technology now found in most credit cards and mobile phones, completely removing the need for spreadsheets and logbooks. As with all innovations that improve business practices, the idea is simple. Just tap a key fob on your phone or reader to see instantly what a key is for, and issue it to the person who needs it without fuss. The app then takes over, giving you an instant view of who has your keys, sending automatic reminders to people whose keys are due back

Keyzapp’s three co-founders were certain they could find a better way to keep track of small, hard-to-track assets like keys, after seeing at first hand the sheer nuisance that misplaced keys can cause in the lettings industry. “Our mission is to completely eliminate paper-based logbooks and spreadsheets for tracking keys in business. We had to come up with something different that’s accessible to everyone” says director Tim Hill. “Managing keys is a people-process, so the answer was to make the whole thing extremely easy to pick up and use. At the same time, it had to be flexible enough to respect the different ways companies tag and record their keys. We also had to make it low cost so that it was a viable option for people managing 20 key sets or 20,000.”

Until now, facilities managers trying to improve their key controls have had limited options, with most solutions focusing on expensive hardware that physically lock keys into cabinets. Keyzapp takes a completely different approach because it focuses on capturing the responsibility for keys as they pass from the storage locations, to different people. When scanning keys, staff see simple guided processes that tell them what information needs to be captured at each step. Front-line staff have described Keyzapp as “childsplay” to use, whilst managers quickly observe improvements in operational efficiency and improved KPIs. Savings often depend on the processes required, but range from cutting a 30-minute daily process to just 5 minutes, right through to one housing association saving £10,000 in 6 months of use.

“Moving to facilities seemed like the natural next step for us, not least because of the demand coming through our website from facilities teams across the world” continues Tim. To date, Keyzapp has been implemented in 14 different countries, with clients ranging from Shopping Centres to Airbnb hosts. “Our attendance at the Facilities Show marks the beginning of our focus on this sector and we’re excited to solve this everyday problem in commercial locations around the world”.

Keyzapp have recently completed a video case study with Amthal Fire and Security, who chose Keyzapp because of the way they could set it up to meet the needs of their 24-hour engineering workforce. You can see the resulting video from their website http://www.keyzapp.com/amthal

Keyzapp will be exhibiting at the Facilities Show at London’s Excel Centre on 18th-20th June. For more information, visit www.keyzapp.com.

Facilities Show 2019: What to look out for

Are you heading to the Facilities Show this year?

With over 100 CPD Conference & Training sessions, a Workplace Wellbeing Show, a Smart Buildings Expo and many fun networking experiences for FMs, including Virtual Golf and the Games Arcade you will need to plan your time wisely!

Keyzapp is exhibiting at the Facilities Show for the first time this year, and with so much going on we have summarised the key elements off the show and picked some of the top highlights so that you don’t miss out!

Click here to claim your free VIP ticket courtesy of Keyzapp!

The Smart Buildings Expo

This exciting Expo is dedicated to workplace technology, smart building technology and field service technology. In addition to Experience, Educate and Consult elements, there will be FM suppliers showcasing their latest technology innovations. Don’t forget to drop by the Keyzapp stand on FM6088 – help yourself to some of our Pick & Mix and see how much time you can save by getting a good key and asset management system in place.

The Smart Buildings Expo, includes three main sections:

Experience – a walking tour of a full size replica of a smart office built on the show floor. Built in partnership with Master Systems Integrators Vanti, they will be on hand to explain each piece of technology.

Educate – The Workplace Technology Theatre will be packed with content for IoT decision makers, FM’s considering implementing technology into their assets – and anyone who wants to see the benefits technology can bring.

Consult– Speak to experts in pre-arranged meetings to get independent advice on where to start, how to retrofit and how to avoid the common pitfalls.

If you would like to know more, click here to register and download the Smart Buildings e-book ahead of the event.

The Inspirational Speakers

Steph McGovern – 18thJune at 11.30

Steph talks about how she went from working as an apprentice engineer at Black & Decker in Durham to becoming an award-winning financial journalist and BBC household name.
Having broadcast from over 600 organisations around the country, Steph will explain what she thinks it takes to be a good business and how to weather the economic and political storm.
On top of this Steph will be talking about why we need to value skills more in the UK and the importance of vocational training. Plus, what she has learnt from some of her biggest interviews, which includes President Trump.

Eddie the Eagle – 19thJune at 11.30

Eddie talks about Courage & Risk.

What is courage? Is it just about a willingness to take risks, or is it more about being willing to face your fears? What about perseverance, failing but getting up and trying again? And then there’s the courage required to try something new or to try to see things differently. Sometimes the old view is comforting. Sometimes telling yourself that doing something big or rising to the challenge is impossible. Sometimes, it’s so much easier to find an excuse than to find the courage and take the risk.

There is always the risk of failing when you’re trying something new. And in the case of Eddie the Eagle, his ambitions also put him at risk of severe injury. Not landing the 90-meter jump at the Calgary Winter Olympics could have had terrible consequences. But actually, his most serious injury was caused by something completely different.

Jonny Wilkinson – 20thJune at 11.30

Arguably one of the best-known rugby players in the world, Jonny Wilkinson famously kicked the drop goal that won England the World Cup with just seconds left in the final. He then went on to be rated as one of the best players in the world in both internationals and at club level with Newcastle and Toulon.

Much of Jonny’s success on the field, however, took its psychological toll. He has dealt with depression, anxiety and panic attacks. In this honest, unguarded speech Jonny will recount how his focus and dedication to the sport he loves meant overlooking important parts of his life. He will consider what that experience has taught him about mental health and will talk about his personal journey to acceptance.

Make sure you register ahead to secure your place at one of the talks

Training Sessions & Panel discussions top picks

And with over 100 training sessions and panel discussions split between three different theatres, not to mention the co-located shows across the FIREX, IFSEC & Safety & Health Expo, here are a few of our top picks from The Facilities Show not to be missed. Remember to scan your badge on the way in to collect your CPD certificate:

Panel: Technology as a force for change – We are technology companies, aren’t we?

18thJune at 11.40 – 12.25

Technology has always played a role in shaping the FM profession and the broader facilities services industry within which the profession operates. Therefore; this panel debate will explore further the understanding of how technology will shape the FM profession in the future but also what’s happening right here and now.

Between Hype and Reality: Connectivity and Integration

18thJune at 14.25 – 14.55

The Internet of Things is the buzzword of the moment but there is an often overlooked chasm between the hype around it and the reality of integrating this technology into day-to-day business processes. As housing associations pressure field service companies into becoming truly connected and providing the end consumer with a tightly knit digital experience, who exactly is going to foot the bill for implementing the technology? Jason’s experience with Oprillo, a business venture that aimed to connect domestic infrastructures with field service companies using IoT tech under the end consumer’s control, showed him that there is a perfect fantasy world and there is the ambivalent present. During this panel, he’ll use his unique insight to explore the level we are at now, in terms of connectivity and integration, where we’ll be in 5 years, and the technology that will bridge the chasm.”

How not to integrate technology in buildings -avoiding the pitfalls others have already made

19thJune at 11.00 – 11.30

This session will cover the current state of the Smart building industry as well as:
– Common mistakes people make when selecting technology
– The importance of considering UX (user experience) in technology design and selection
– When to think about ‘Smart’ in the context of a building’s construction or fit-out programme

Creating next-generation collaborative work environments

19thJune at 15.45 – 16.15

Formal and informal collaboration spaces are dominating new office environments. Technology is a vital component in these new work settings. Creating spaces for employees to effectively meet, share information and innovate is an imperative for company productivity, yet many IT and facilities organisations struggle designing, deploying and managing these critical assets.

In this session, we will examine the trends that are driving the explosive growth of collaborative workspaces and share a practical approach for building a winning business case for technology. We will also show how space design, furnishings and technology come together to create more innovative and engaging places for people to work, and discuss the role standardisation plays in eliminating complexity, reducing costs, improving productivity and driving adoption.

Smart Workspaces – People, Technology, and the Built Environment

20thJune at 11.55 – 12.20

Over 60% of buildings that will be standing in 2050 have already been built. With the growth of Smart Buildings, it is no surprise that Facility Managers today are expected to be more IT-savvy. This poses several interesting challenges to the role of the Facility Manager, firstly due to the vast amounts of data generated, which is far too much to consume and understand with a siloed work approach and without tools and applications to assist.

This presentation will discuss how facilities can benefit from connectivity and integration of multiple siloed operating systems. Smart Building technology is disrupting the way building owners, tenants, and operators are approaching retrofit projects. Technologies such as multi-purpose sensors are providing actionable data that can further be utilised by Artificial Intelligence and Data Analytics applications to provide an enhanced workplace experience. Further, with the workplace population moving towards the Millennial generation and Gen Z, mobile workspaces and a tech-savvy environment have become an attractive recruitment strategy. The presentation will also briefly discuss a case study of what that ideal workplace in today’s world can look like.

Click here to see the full agenda via the free FM Training programme

Supplier Stands

And as well as all the above there will be over 282 FM product providers, showcasing over 2,000 solutions. With such a choice of suppliers, make sure you drop by the Keyzapp Stand FM6088 for a quick demo on how our deceptively simple key management solution can save you time and money every day. If you manage keys, we are the one supplier who really will give you your time back!

Click here to see a video testimonial from one of our Security clients who have made a big impact on their efficiency by installing Keyzapp, enabling them to spend more time on the tasks that matter most.

Have some Fun!

Don’t forget about the Virtual Golf and Games Arcades and click here to secure one of our tickets to the VIP lounge:

Above all – have a great time at the show! We look forward to seeing you there.