What, why, who, when, and where reasons for cloud based key management.
What is cloud based key management?
Cloud-based key management simply helps people and organizations manage keys more easily. Systems that are web based should be quick and easy to use without the need for pen and paper. A process that refines the simple paper log book means people will be familiar with the process, making it easy to introduce and use.
Why use key management?
There are many reasons to consider and investigate a cloud based solution because it
- will save time
- improve accuracy
- reduce costs
- make life easier
In addition you will gather and use information that will improve the overall value of the service you provide to both tenants and landlords. This will contribute to improving the quality of what you do overall and will make a difference for you, your staff and your customers.
A cloud based application means that people can be in multiple locations and use different devices, including tablets and smart phones, such as the iPad and iPhone.
Who uses key management?
Everyone who has a cupboard full of keys will benefit from using a cloud based key management system. Letting agents and property management organizations can typically have hundreds of keys in their care at any one time. Knowing who has your keys at all times reduces the risk of misplaced keys and the need to search for them.
When do you use key management?
The simple answer is all of the time! Managing people’s properties carries high responsibility and you need to demonstrate you are professional and care about the property in your charge. This is not new as all property organizations have systems in place to do this. Our experience is that these systems are not very efficient, staff often waste time looking for keys, keys are not available when they are required and sometimes the wrong keys are issued. Very occasionally keys are misplaced and more often people have keys they can not identify! Web based key management helps you maintain an updated status of all of your keys with ease, with the objective of eliminating the common key management issues you encounter day to day.
Where is cloud based key management used?
Everywhere with an internet connection can be used with cloud based key management. It is simply a computer based system that is located in a data centre. The beauty of these systems is they minimise the need for a keyboard because key fobs and ID cards are read directly into the system. When you need to use a keyboard time is saved by using look up lists so that information is accurate and consistent. The systems are internet based so no information is held in the office and the information is available away from the office at any time.