Keyzapp Quick Facts: Beyond Barcodes

What does Keyzapp bring over and above the traditional barcode system?

Barcodes were all the rage in the late ‘90s. Some enterprising agents and software makers began using barcodes to track keys and some of those systems are still around today. Barcodes were just the first step- they make some things easier, but key-based headaches have continued in many places that use them.

Keyzapp represents a major step forward. Here’s why:

You’re not tied to a single computer

Most barcode systems require special equipment & software, meaning you can only use it one or two computers. Keyzapp works on all computers, (scanners are optional) and almost every phone or tablet on the market today*

This is far more convenient- staff can look up keys at their desk and sign them out when they get to the cabinet.

Track every key movement

Most of us transfer keys in more than one way Sometimes, they are passed between people when outside of the office. Because Keyzapp works anywhere, these events can be audited and captured as well.

Absolute scanning simplicity

With barcodes you often have to open up your software click inside a particular box for a key scan – this is fiddly and hard to learn. With Keyzapp, simply tap the fob on the reader or phone and you’ll be taken to the right place without even touching the keyboard!**

Lower administration

Many barcode systems require you to print your own barcodes. This passes the cost and a time-consuming process to your team; they have to open the software, manage a stock of labels, print the barcode (then unload the labels) and then attach it to keys. Keyzapp’s fobs and stickers come pre printed and coded, you simply attach them to your keys and start scanning.

Lower cost hardware

Our NFC readers for PCs and Mac, are typically half the cost of the cheapest barcode scanner. With Keyzapp, your smart phone can scan fobs at no extra cost.

In summary…

Upgrading from barcodes to Keyzapp gives you:

  • Far greater convenience and flexibility
  • No admin headaches
  • Ability to track more activities
  • A faster, more user friendly experience
  • Bang for your buck

What really makes Keyzapp work is the way it enables your people to follow your key process consistently every single time, so you have complete peace of mind. Book a demo today to see how it can help you.

Gain 20 minutes or more

A couple of weeks ago I talked about gaining 20 minutes a day and how this adds up to 2 weeks in a year.  How do we arrive at gaining 20 minutes, does it apply to everyone?

You gain time by saving time on activities you have to do, in our case how you manage keys.

Let’s use a simple numbers approach first.  If you issue 10 keys a day you will repeat the following activities.

Key Sign Out

  1. Look up the address of the property and identify the key to sign out.
  2. Fetch the key.
  3. Handover the key and sign it out.

Key Sign In

  1. Receive the key
  2. Sign in the key
  3. Hang it up in its designated location

To issue 10 keys a day you will on average undertake 20 activities, 10 sign outs and 10 sign ins. If you save an average of 1 minute on each activity you will save 20 minutes a day.  I agree this is a simplification and is only part of the story.

Does this apply to everyone? That depends on your current system, but we think this is a minimum, particularly if you use a paper log book system or a spreadsheet. Some of our customers tell us they save an hour a day (over £200/month).

What is the potential for you?

When you have a few minutes take look at one or more of these:

  • Observe your office in action during the day
  • Write down your process
  • Time yourself and your colleagues
  • What happens if you are interrupted?
  • How often are your records incomplete?
  • Do people “shortcut” the system?

How long does it really take to manage your keys?