Keyzapp Quick Facts: Beyond Barcodes

What does Keyzapp bring over and above the traditional barcode system?

Barcodes were all the rage in the late ‘90s. Some enterprising agents and software makers began using barcodes to track keys and some of those systems are still around today. Barcodes were just the first step- they make some things easier, but key-based headaches have continued in many places that use them.

Keyzapp represents a major step forward. Here’s why:

You’re not tied to a single computer

Most barcode systems require special equipment & software, meaning you can only use it one or two computers. Keyzapp works on all computers, (scanners are optional) and almost every phone or tablet on the market today*

This is far more convenient- staff can look up keys at their desk and sign them out when they get to the cabinet.

Track every key movement

Most of us transfer keys in more than one way Sometimes, they are passed between people when outside of the office. Because Keyzapp works anywhere, these events can be audited and captured as well.

Absolute scanning simplicity

With barcodes you often have to open up your software click inside a particular box for a key scan – this is fiddly and hard to learn. With Keyzapp, simply tap the fob on the reader or phone and you’ll be taken to the right place without even touching the keyboard!**

Lower administration

Many barcode systems require you to print your own barcodes. This passes the cost and a time-consuming process to your team; they have to open the software, manage a stock of labels, print the barcode (then unload the labels) and then attach it to keys. Keyzapp’s fobs and stickers come pre printed and coded, you simply attach them to your keys and start scanning.

Lower cost hardware

Our NFC readers for PCs and Mac, are typically half the cost of the cheapest barcode scanner. With Keyzapp, your smart phone can scan fobs at no extra cost.

In summary…

Upgrading from barcodes to Keyzapp gives you:

  • Far greater convenience and flexibility
  • No admin headaches
  • Ability to track more activities
  • A faster, more user friendly experience
  • Bang for your buck

What really makes Keyzapp work is the way it enables your people to follow your key process consistently every single time, so you have complete peace of mind. Book a demo today to see how it can help you.

The tap and go revolution is beginning!

The technology that powers Keyzapp’s patent-pending “Tap and Scan” key tracker is about to take off big time according to global business advisory firm, Deloitte.

The biggest mainstream use of the technology, (known as Near Field Communication, or NFC for short) will be to make payments quickly and simply via your mobile phone.  This research coincides with Apple’s “Apple Pay” for iPhones in the UK this week. Chances are, if you live in an economically developed country, you’re already starting to use the same tech every day, with “contactless, “tap and go” or “payWave” credit cards.

With millions of phones now using the technology in the UK, Deloitte expect that we’ll see an explosion in the different ways you can tap objects to interact with them.  Keyzapp is one of the best examples of how this technology can go beyond payment systems into all sorts of everyday processes in industry.

Going from a paper log book to Keyzapp is like replacing your chequebook with contactless credit cards.

An example of contactless payment for bus travel in London How contactless technology improves key management


The IPhone 6, NFC and Keyzapp

We had 2 key aim when we built Keyzapp; we wanted it to be as quick and easy to use as possible whilst making sure it would work on a whole range of desktops, laptops, tablets and phones. We achieved this by giving you a choice of using 2 technologies with every key fob, which enables you to either ‘tap’ or ‘scan’ the keys.

The ‘tap’ uses something called NFC (Near Field Communication) which lets you place your keyfob against a reader, just like the contactless credit cards that many banks are now issuing or the Oyster card on London Underground. It is easy to add NFC technology to a desktop or laptop by plugging in a USB reader. NFC is also supported by many phones and tablets – most Android and Windows phones support it, and tablets like the Google Nexus 7 and Nexus 10 also support it. A notable exception for NFC support is the ever popular IPhone and IPad.

Up until now, Apple have held out against putting NFC into their IPhones and IPads, so it made us very pleased to hear the recent announcement that the new IPhone 6 would contain an NFC chip, especially as it should also mean that NFC is slowly introduced into other products like the IPad. We have to say we were a bit disappointed when we saw a new announcement today explaining that Apple will initially disable their NFC chip so that it can only be used as a way to make small payments in shops using an Apple technology. There are hints that this restriction might be lifted within the next year, and as soon as it is, we expect IPhones to be able to ‘tap’ a Keyzapp key fob to read it, we are also confident that this technology will be introduced to IPads soon.

In the meantime, we have got another solution for the many Apple-loving customers out there (and customers with other phones/tablets) – QR Codes. Each keyfob also has a 3-d barcode (or QR Code) printed on it, and this is easy to ‘scan’ on any phone or tablet with a camera and free software.

Whether you ‘tap’ or ‘scan’, you’ll get instant access (provided you are logged in of course!) to sign keys in and out and look up addresses on a wide range of devices.