Keyzapp Quick Facts: Beyond Barcodes

What does Keyzapp bring over and above the traditional barcode system?

Barcodes were all the rage in the late ‘90s. Some enterprising agents and software makers began using barcodes to track keys and some of those systems are still around today. Barcodes were just the first step- they make some things easier, but key-based headaches have continued in many places that use them.

Keyzapp represents a major step forward. Here’s why:

You’re not tied to a single computer

Most barcode systems require special equipment & software, meaning you can only use it one or two computers. Keyzapp works on all computers, (scanners are optional) and almost every phone or tablet on the market today*

This is far more convenient- staff can look up keys at their desk and sign them out when they get to the cabinet.

Track every key movement

Most of us transfer keys in more than one way Sometimes, they are passed between people when outside of the office. Because Keyzapp works anywhere, these events can be audited and captured as well.

Absolute scanning simplicity

With barcodes you often have to open up your software click inside a particular box for a key scan – this is fiddly and hard to learn. With Keyzapp, simply tap the fob on the reader or phone and you’ll be taken to the right place without even touching the keyboard!**

Lower administration

Many barcode systems require you to print your own barcodes. This passes the cost and a time-consuming process to your team; they have to open the software, manage a stock of labels, print the barcode (then unload the labels) and then attach it to keys. Keyzapp’s fobs and stickers come pre printed and coded, you simply attach them to your keys and start scanning.

Lower cost hardware

Our NFC readers for PCs and Mac, are typically half the cost of the cheapest barcode scanner. With Keyzapp, your smart phone can scan fobs at no extra cost.

In summary…

Upgrading from barcodes to Keyzapp gives you:

  • Far greater convenience and flexibility
  • No admin headaches
  • Ability to track more activities
  • A faster, more user friendly experience
  • Bang for your buck

What really makes Keyzapp work is the way it enables your people to follow your key process consistently every single time, so you have complete peace of mind. Book a demo today to see how it can help you.

The easiest way to attach keys to key rings

Here’s a life-saving (or at least nail-saving!) tip for anyone who has to regularly attach keys or key fobs to key rings.

When building demonstration kits for our Key Management Software, we couldn’t believe there was no fast, simple method for attaching key rings to key fobs.  The best we had come up with was using a small flat, screwdriver to lever the ring open and then insert the key or fob.  Then we found this YouTube video, which shows that the humble staple remover has the answer! Continue reading “The easiest way to attach keys to key rings”

Is the traditional metal key becoming obsolete?

This thought-provoking article from the BBC News Magazine has been published yesterday:

It argues that since cars are increasingly turning to keyless systems, perhaps we will eventually also replace our metal house keys with keyless systems. A keyless system is certainly not a precise description, in the case of cars it means having a keyfob in your pocket which the car is able to sense when you are close-by. It then unlocks itself and gets ready to start the engine, meaning that the driver no longer needs to insert a key or push a button on the keyfob. In the case of hotels, hospitals and schools metal keys are being replaced with electronic keycards, or even with fingerprint or iris scanners.

The article then goes on to present the counter argument, which is that most people feel that their house keys as far too important to entrust to new types of technology which might go wrong. Metal keys have been around for centuries and are reliable, so why replace them?

So, will this eventually mean lettings agents and estate agents no longer have to look after keys? Would a system like Keyzapp that helps speed up the time consuming processes involved in managing the keys become redundant?

Well, as the article points out, nothing is going to change quickly when it comes to house keys, so we can expect our customers to have to look after multiple metal keys for many years to come. Even if metal keys are replaced, an electronic keyfob or keycard is still required, so lettings agents and estate agents would still have to look after the electronic keyfobs in a similar way to the current metal keys. We will be keeping an eye on the development of these electronic keyfobs, as they use similar technology to the ‘tap or scan’ technology used by Keyzapp. In the future we may be able to combine the key and the details currently held on Keyzapp keyfobs into one single keyfob.

The article also presents some interesting ideas around using new technologies to allow the right people into the right house but only at pre-agreed times. This means a central system is able to program the lock, and then each person allowed into the house has their own unique identifying key. This could be really useful for contractors going to rental properties, and it would mean that having a central system that knows about all contractors, issues them with ID tokens, and also keeps track of when they will need access to which property would be crucial. Keyzapp already handles these aspects, so perhaps the Keyzapp of the future will stop managing the keys and instead start managing the locks!